Attach files on Submit

Hi all,

I have a requirement where i need to attach the files with the wf... when a user selects the files on TS and then clicks on Submit button.

This works fine.... but in case the user is NOT selecting any files and clicks Submit .. then all the files modified automatically gets attached. Also when same workflow is being called thru new_job then the workarea path gets attached as a file.

Can anyone suggests to any pointers/suggestions as how to avoid these situations?

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Comments

jbonifaci

This is how submit workflows have always functioned. As far as I know, there is no way to tell whether the files were checked or not.

~Jeff

kaalraa

Thanks Jeff.... but the workflow i am using is my own customised workflow. It is not the default one. Also a query ... which is the best way to attach the files to wf?

It is to use iw_file and then substitute the xml of files-->file element OR use of iw_files variable?

This is how submit workflows have always functioned. As far as I know, there is no way to tell whether the files were checked or not.

~Jeff

jbonifaci

Thanks Jeff.... but the workflow i am using is my own customised workflow. It is not the default one. Also a query ... which is the best way to attach the files to wf?

It is to use iw_file and then substitute the xml of files-->file element OR use of iw_files variable?

I know it is a customized workflow, but for submit workflows there is no way to tell whether the user selected the files or the ui did.

As far as the best way to attach files, I would assume you are using WFconstructor. Just include the list in your declare_workflow call:

&declare_workflow(
   ...
   files => \@FileList
);

~Jeff

kaalraa

Jeff,

Not using.... WFconstructor. I have a simple wft file within which i have perl code ... where i have to extract the files selected.

I know it is a customized workflow, but for submit workflows there is no way to tell whether the user selected the files or the ui did.

As far as the best way to attach files, I would assume you are using WFconstructor. Just include the list in your declare_workflow call:
&declare_workflow(
...
files => \@FileList
);
~Jeff

jbonifaci

Not sure why you aren't using WFconstructor, but just add the files element to your start task.

~Jeff

kaalraa

Jeff,

This was a requirement and was developed earlier and since then... the legacy code is there. Now i have been given to enhance the module in which workflow should be called from Submit or New_Job button as well.

Not sure why you aren't using WFconstructor, but just add the files element to your start task.

~Jeff

jkm

Does this matter if you call workflow from Submit, New Job, Finish button or using some other way? I believe WF code will remain the same and it doesnt matter how it is invoked

Adam Stoller

Does this matter if you call workflow from Submit, New Job, Finish button or using some other way? I believe WF code will remain the same and it doesnt matter how it is invoked

I believe that is a workflow is activated by the 'submit' command - and attaches "pre-selected" files to the start task - that it will either use the actual pre-selected files or the list of all modified files in the current directory and below.
If the same workflow is activated by 'new_job' I believe it will only look at actual pre-selected files, and not try to find all modified files in the current directory if there are no pre-selected files.
I have no idea what command 'finish' calls - from an Edit DCR window it should be using the 'tt_data' command - in which case I believe it's essentially the same as 'new_job' with respect to pre-selected files.

This is probably one of those things that needs good empirical evidence to suss out - and something which IWOV should be doing to provide better documentation (and/or fixes / enhancements to the product).

kaalraa

Thanks Adam,

From your quote... what i understood i quite clear that if a user clicks on Submit, the the default functionality of interwoven is to attach all preselected files. If not selected then all modified files.

From the New_Job... only and only preselected files gets attached. I think in this case i have to revert to the client.

I believe that is a workflow is activated by the 'submit' command - and attaches "pre-selected" files to the start task - that it will either use the actual pre-selected files or the list of all modified files in the current directory and below.
If the same workflow is activated by 'new_job' I believe it will only look at actual pre-selected files, and not try to find all modified files in the current directory if there are no pre-selected files.

Thanks ... for all who helped me out.

DeepuMC

Hi all,

TeamSite 6.5 (no SP) Solaris 8.

We're experiencing the same problem as well.

If no files are selected and New Job or Submit is clicked - either the current directory and/or all modified files are passed onto the workflow.

We've noticed that in SP 2, New Job no longer passes on the files, but it still does happen for submit. Either way - SP2 is not an option for us at this point.

Does anyone know of a workaround to stop, or at least ignore, the files that are passed on automatically when nothing is selected?

Thanks in advance
Deepu Mathews

jbonifaci

Does anyone know of a workaround to stop, or at least ignore, the files that are passed on automatically when nothing is selected?

I don't believe this should be happening for New Job, only for Submit. Submit workflows have always worked this way and as far as I am aware there is no way to tell whether the user selected the files or the system did.

~Jeff

nipper

I don't believe this should be happening for New Job, only for Submit. Submit workflows have always worked this way and as far as I am aware there is no way to tell whether the user selected the files or the system did.

~Jeff

Actually I found one. Posted in another thread.

Basically I made a new button that starts a new job. If no files are selected, no files are attached.

kaalraa

Andy,

Thats absolutely OK... as this is what at last i have done. I have created a new link within menu stating label as "Start New Job" and it is doing exactly what you are saying over here.

Actually I found one. Posted in another thread.

Basically I made a new button that starts a new job. If no files are selected, no files are attached.