Disable edit link in Visual Format Toolbar

Hi,
When the author approves the file (any generated page submitted to workflow) the edit link in the workflow screen is disabled. But when we click on preview of the same page, the page opens up with a visualpreview tool bar where the edit button is enabled. Ideally once the file is approved, the approver should not be able to edit the file.
How to disable the edit button from the visual preview tool bar once the author has approved the file?

Find more posts tagged with

Comments

Ambuj

Hi,
When the author approves the file (any generated page submitted to workflow) the edit link in the workflow screen is disabled. But when we click on preview of the same page, the page opens up with a visualpreview tool bar where the edit button is enabled. Ideally once the file is approved, the approver should not be able to edit the file.
How to disable the edit button from the visual preview tool bar once the author has approved the file?

Your problem is not quite clear.

How can an author approves the file? Generally it should be approved by an approver.

Which edit link you are talking about? Once file is submitted the edit will be active in workarea. I hope you are talking about workarea here.

Can you please post a screenshot? Also mention the OS n TS version.

padmapriya

There are 3 levels of approval followed.
1. Author Approval.
2. Approval from First group review.
3. Approval from Second group review.

The issue here is the author edits a file and submits it to workflow. The task will be in his 'My open Tasks'. From here he will approve the file that he has submitted. In the attached files list there are options to edit, preview, view difference etc., After approval from the author himself, the edit link in the attached files section is disabled, but when the author clicks on preview through the visual preview toolbar's edit link, he can make changes.

I need to disable the edit link in visual preview tool bar once the author approves his changes.

OS: Windows XP professional
TS: 6.7.1.0

(Merged screen shot attached)

Adam Stoller

Hi,
When the author approves the file (any generated page submitted to workflow) the edit link in the workflow screen is disabled. But when we click on preview of the same page, the page opens up with a visualpreview tool bar where the edit button is enabled. Ideally once the file is approved, the approver should not be able to edit the file.
How to disable the edit button from the visual preview tool bar once the author has approved the file?

The file that is generated as part of the Preview operation is a zz_... file and chances are, the permissions on that file are such that it allows editing - and thus the visual toolbar allows for editing by the user performing the preview operation.

I can think of a couple of ways you might be able to change that - one would be to have the PT used for creating the preview run some built-in or system commands to change the permissions on the generated output file [if in preview mode?]

Another would be to setup the iwproxy_smartcontextedit_allowed setting in the iw.cfg so that files with names that start with "zz_tst_" (I believe that's the preview file naming convention?) do not have the SCE toolbar enabled (remember to restart the iwproxy service after making the change to the iw.cfg file)

Either of those options should work - I think the second one is cleaner and less error prone.

nipper

The file that is generated as part of the Preview operation is a zz_... file and chances are, the permissions on that file are such that it allows editing - and thus the visual toolbar allows for editing by the user performing the preview operation.

I can think of a couple of ways you might be able to change that - one would be to have the PT used for creating the preview run some built-in or system commands to change the permissions on the generated output file [if in preview mode?]

Another would be to setup the iwproxy_smartcontextedit_allowed setting in the iw.cfg so that files with names that start with "zz_tst_" (I believe that's the preview file naming convention?) do not have the SCE toolbar enabled (remember to restart the iwproxy service after making the change to the iw.cfg file)

Either of those options should work - I think the second one is cleaner and less error prone.

Adam, I think you are incorrect on this one. The WF task has preview on just a normal shtml file. So no DCR/zz_tst files are involved. (Judging from the screen shot posted)

I assume the task itself is marked as readonly.

The best option is to disable SCE. Do your users use the SCE in general ? Is there a reason you cannot turn it off ? Whether you can selectively turn it off in this case I do not know.

This case should also be filed with IWOV as a FR. If a task is marked readonly and you preview the file, there needs to be a way to either tell SCE it is readonly or not use SCE at all.

me