Questions on email and editions

chris__d

Hi,

I'm new to Teamsite, and a little bit new to perl (jumped in at the deep end) and working with workflows.

I've got a few questions on some large sub-workflows (using Workflow Modeller). Each of these go through multiple approval stages before the sub-workflow ends and the parent workflow deploys the content. This all works, but the email steps are only going to $IW_USER at the moment (email task pointing to a review task).

At these approval stages, I'd like to send a approval/notification email out to a different group of users (defined in either Teamsite, or to a single OS user with a Exchange group email).

The approval stages are in the sub-workflow are:

- stage 1 (a group of senior managers)
- stage 2 (a web-team, executives and head of the organisation as parallel approval 'streams', when one approves, it inactivates the others)
- stage 3 (send to a media relations unit for the final checks)

What's the best way to go about this? I'd like to use the group task with the teamsite groups, but then I have difficulties with the email part.

I'd thought of the following things:

- Use the email task with a review task, and have that send out to an OS user with an exchange group email (so the email goes to the small amount of people in that group).

- Creating a custom email template to point the approver to the teamsite interface, they can then go to the group task and approve it (since the email task will has already completed).

- I've also read about recursing a teamsite group into the individual emails, but I'd like to avoid that if possible because I don't really have that much time to do something like that (I'm also supporting/operating a sometimes troublesome legacy CMS system that is outgrowing what it was designed for).

Next thing, I'm attempting to do some editions on an application branch "applications/main/application_name/workarea/app" (there are also internet/main/ and intranet/main/). I've got a framework of the workflow done - but I'm having difficulty understanding how to use iwpublish.exe to create an edition of this to the staging area of that branch. I've configured the workflow to only appear in the applications area, and not the others.

I have read the Teamsite CLT manual, but it's still not making sense. What I've tried doesn't fail with any errors, but it doesn't do anything either.

iwpublish.exe -g applications/main/application_name STAGING ed_002 'checkpoint'

Am I misinterpreting the manual and should it really be just...

iwpublish.exe -g main/application_name STAGING ed_002 'checkpoint'

... since it is started from the applications area?

Thanks for any guidance you might be able to offer.

Adam Stoller

Hi, I'm new to Teamsite, and a little bit new to perl (jumped in at the deep end) and working with workflows. I've got a few questions on some large sub-workflows (using Workflow Modeller). Each of these go through multiple approval stages before the sub-workflow ends and the parent workflow deploys the content. This all works, but the email steps are only going to $IW_USER at the moment (email task pointing to a review task). At these approval stages, I'd like to send a approval/notification email out to a different group of users (defined in either Teamsite, or to a single OS user with a Exchange group email). The approval stages are in the sub-workflow are: - stage 1 (a group of senior managers) - stage 2 (a web-team, executives and head of the organisation as parallel approval 'streams', when one approves, it inactivates the others) - stage 3 (send to a media relations unit for the final checks) What's the best way to go about this? I'd like to use the group task with the teamsite groups, but then I have difficulties with the email part. I'd thought of the following things: - Use the email task with a review task, and have that send out to an OS user with an exchange group email (so the email goes to the small amount of people in that group). - Creating a custom email template to point the approver to the teamsite interface, they can then go to the group task and approve it (since the email task will has already completed). - I've also read about recursing a teamsite group into the individual emails, but I'd like to avoid that if possible because I don't really have that much time to do something like that (I'm also supporting/operating a sometimes troublesome legacy CMS system that is outgrowing what it was designed for).

You'll need to delve further into your learnings of Perl and iw_solution_email.ipl and the associated PTs - in this case, mostly the header PTs as those are the ones responsible for generating the email headers (To, From, CC, Subject, etc.) - I suggest you start with the existing ccmail_header.tpl, make a copy, set up a workflow to use the copy, and then begin modifications - slowly.

Next thing, I'm attempting to do some editions on an application branch "applications/main/application_name/workarea/app" (there are also internet/main/ and intranet/main/). I've got a framework of the workflow done - but I'm having difficulty understanding how to use iwpublish.exe to create an edition of this to the staging area of that branch. I've configured the workflow to only appear in the applications area, and not the others. I have read the Teamsite CLT manual, but it's still not making sense. What I've tried doesn't fail with any errors, but it doesn't do anything either. iwpublish.exe -g applications/main/application_name STAGING ed_002 'checkpoint' Am I misinterpreting the manual and should it really be just... iwpublish.exe -g main/application_name STAGING ed_002 'checkpoint' ... since it is started from the applications area? Thanks for any guidance you might be able to offer.

You're misreading / misinterpreting the usage for iwpublish.
If you provide the -g flag, you do not provide an explicit name for the edition.