How to delete versions of a file ?

We have about 1000+ versions in a single content file.

My questions is how can we delete versions by keeping 10 latest versions at a time ?

Environment: Teamsite 6.1 on windows 2000 server.

Thanks,

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13adam13

You cannot delete versions of a specific file (at least that I am aware of).

You would have to delete the EDITIONS that the files are a part of, which would also delete all the versions of other files.

If you are going to delete editions, you cannot delete middle editions of files. You have to delete the edition containing the oldest version of the file, and then the next edition which now contains the oldest version of the file, and so on.

I would recommend that you do them in order, but according to IW that is not strictly required. The system is supposed to be smart enough to clean up things if you do them out of order.

Frederik

If you are going to delete editions, you cannot delete middle editions of files. You have to delete the edition containing the oldest version of the file, and then the next edition which now contains the oldest version of the file, and so on.

I'm too lazy to look this up for validation, but from the top of my head, I disagree with (only) the above part of your reply.

The way I remember it... based on a example

if File A has

versions 1,2 in EDITION ed_01,
... 3,4,5 in ed_02
... (unchanged in ed_03, ed_04)
... 6 in ed_05
... (unchanged in ed_06)
... 7,8 in ed_07

and you want to delete version 4, you would have to delete

ed_02, ed_03, ed_04

. (because you have to delete the edition where this version was submitted, plus all other editions (and workareas), where it lives, to delete a file version). As a consequence, also version 3 and 5 of File A would be deleted, as well as versions of other files that only existed in these editions.

Adam Stoller

I'm too lazy to look this up for validation, but from the top of my head, I disagree with (only) the above part of your reply.

The way I remember it... based on a example

if File A has
versions 1,2 in EDITION ed_01,
... 3,4,5 in ed_02
... (unchanged in ed_03, ed_04)
... 6 in ed_05
... (unchanged in ed_06)
... 7,8 in ed_07
and you want to delete version 4, you would have to delete
ed_02, ed_03, ed_04
. (because you have to delete the edition where this version was submitted, plus all other editions (and workareas), where it lives, to delete a file version). As a consequence, also version 3 and 5 of File A would be deleted, as well as versions of other files that only existed in these editions.

I think your intent was correct, but your example backwards. An edition only contains a reference to one version of a specific file, multiple editions may contain references to the same version of the file (not the other way around) - so if:

be wrong about that - but the above is my general understanding of how the system works.

rahulindia

Let me reframe my question:

Content File is in workarea only, to view versions check file then File-> Versions.

I have about 1000+ versions which consumes a lot of disk space.

Is there any way to delete these versions ?

Do mulitple versions occupy same space ? or they are just pointers ?

moonkhanna

Let me reframe my question:

Content File is in workarea only, to view versions check file then File-> Versions.

I have about 1000+ versions which consumes a lot of disk space.

Is there any way to delete these versions ?

Do mulitple versions occupy same space ? or they are just pointers ?

Rahul, I am not sure if you can delete but I remember there is an option to limit the number of versions per file. Check out the guides.. This should be mentioned somewhere.. There is also a KB article on this I think..