Marking files Private for Archiving purposes

Annad

Hi,
I have a requirement where users want to archive their content, meaning taking the pages off line from the web site. We developed a workflow which deletes the files from production web server and marks the corresponding DCR in teamSite as private.

I'v used CCSDK method to make setPrivateToWorkarea() to do this and the file appears as private. Here is my list of question based on what I just explained.
1) First of all, does this sound like a right approach?
2) I see that once the files are marked private, you can't start any workflow on it. You can start a workflow if it is started via tt_data but even then TeamSite drops the private file from the workflow before you can even access it. So how are you guys dealing with "re" publishing a private file?

I can configure the editor role to give them the access to the properties of the file where they can UnMark a private file to make it public, but not sure if there is an other way to do this via workflow.

Thanks,
Anna

ISCBorisB

...does this sound like a right approach?

There is not enough information in your post to answer that. Setting File as private prevents it from being submitted to Staging, that's it.
Personally, I would rather use metadata with expiration Dates/Flags (and WFs that deploy accordingly) rather than applying some
additional semantics to TS "private" Flag but that's just me.

...once the files are marked private, you can't start any workflow on it.

That's incorrect. Unless deliberately prevented from doing so by WF Developer, both WFT and WFM will dutifully attach private Files to
your Workflows. Granted, any flavor of "Submit" API (including submit task) will ignore private Files but that's what "private" flag is for.

they can UnMark a private file to make it public...not sure if there is an other way to do this via workflow

Sure is, see above. In your "Republish" workflow you can for example code an external/URL task to set File's "private" flag to false.
To do that you'd use CSFile.setPrivateToWorkarea(false) or CLT "iwaccess set-private vpath false" Command.

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