"File -> Delete" does not show for author role

"File -> Delete" drop-down item does not show for author role while the same is available for other roles i.e editor,admin and master.

The /etc/iw.cfg config file on my teamsite server does not have any line under [ui_remove_menu_items] as shown below.

--
--

[ui_remove_menu_items]

[....]

I also tried using "iwreset -a" CLT to re-read the teamsite configuration files, but no success.

I want to know , as to why this is happening because my understanding is that , if there is no entry under [ui_remove_menu_items] in /etc/iw.cfg file for "delete",the "File->Delete" should be available for all the roles.

Any help will be appreciated.

Thanks,
Sundeep

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jbyork

After a little research, I found the answer. For Authors, the Delete menu item is not even available, regardless of what you attempt to configure in iw.cfg. That's why it doesn't show up ever for the Author role by default... and it cannot be turned on. This is the way the product was designed.

If you need a delete function for Authors, you'll have to write a custom menu item.

gsundeep

Did the default feature you discussed is available in some document from Interwoven .Please let me know the name of document or URL.

Thanks,

jbyork

Default TeamSite menu item items available per role, are not explicitly listed in any of the documents I found. I even went back as far as TeamSite 4.2 documentation, because I though I had seen a basic matrix listed somewhere previously. You'll need to do some leg work.

In the past, for a project, we performed analysis and discovery to compile the complete matrix. This turned out to be a valuable document with regard to capturing efforts to customize TeamSite standard functions for the customer per role. It's a great starting point. Unfortunately, I cannot share this deliverable, but I suggest you perform the same type of analysis and record your findings for future reuse. I think the total effort was about 1 day, and then a few more to create a formal deliverable. You'll also need to search the KB articles to find all the hidden settings, which do not seem to be documented anywhere. I remember finding a few which were only posted in a random KB article. Also, you can always start with the example iw.cfg if you want a baseline starting point for a list of functions (however, this may not really be the complete list as I mentioned above).

[ui_remove_menu_items]
#changetmplui="all"
#compare="all"
#copy="author"
#copyto="all"
#delete="all"
#deletedcr="editor"
#editdcr="all"
#editfile="all"
#editfilewith="all"
#file_properties="all"
#genHTML="all"
#getlatest="all"
#history="all"
#import_files="all"
#listlocks="all"
#listmodified="all"
#lock="all"
#move="all"
#new_branch="all"
#newdcr="all"
#newdir="all"
#newfile="all"
#newJob="all"
#new_workarea="all"
#private="all"
#public="all"
#publish="all"
#regenHTML="all"
#rename="all"
#setHomePage="all"
#submit="all"
#submit_direct="all"
#submit_log="all"
#task_todo="all"
#unlock="all"
#updatelog="all"
#viewfile="all"

nipper

>After a little research, I found the answer. For Authors, the Delete menu item is not even available, regardless of what
>you attempt to configure in iw.cfg. That's why it doesn't show up ever for the Author role by default... and it cannot be turned on.
>This is the way the product was designed.

This is not correct.

We run TS 552 SP4 on Solaris 8. Authors do have delete on the menu. They do not have Delete Data Record [which is a) stupid,
and b) a big pain in the a$$ since delete dcr can automatically initiate a WF.]

jbyork

Interesting. On TeamSite 5.5.2 to AIX, Authors have Delete DCR using Web Desk Pro (but no Delete menu item). For Authors Web Desk interface, they just have Delete.

I never noticed this before.

So, nipper, it appears we are both correct... unless Solaris and AIX have slight UI differences.

Edited by jbyork on 06/18/04 02:42 PM (server time).

gsundeep

Jeff and Nipper, u both were correct.
I read the document ( TeamSite Administration Guide 5.5.2 for Solaris , Page 86) which says Authors can delete files through WebDesk only .
Strangely, why the "author" role cann't delete files using "WebDesk Pro".I cann't see any reason , if anybody please let me know.

Thanks for your help guys.
Sundeep

ts_user

One of the problems we face is when users delete the file using the File-> Delete option which does not automatically delete the associated DCR. This would be a problem with no cleanup for not used DCR's. We have a custom menu option with checks the file to be deleted and if there is an associated DCR, the DCR also gets deleted. A still better way would be to have a delete workflow which can be invoked as a dropdown, and would have people approve it before the files are deleted. It also provides a way to have an audit trail of who deleted and for what reason, if someone wants to check on the details.

Adam Stoller

When WebDeskPro was introduced - Author's were a very limited role. When WebDesk was introduced they tried to increase some of the abilities of Authors but only in the new UI as they were significantly different code-bases. That's why it was only available in WebDesk (as was allowing Author's to unlock files that they themselves had locked)

--fish
Senior Consultant, Quotient Inc.
http://www.quotient-inc.com