How to get a new dataid to be created when you update a field in a form

Hi:I'm trying to make a system to track bugs reported during our development cycle. I have created a Defects table, and a form that you can fill in to populate that table. However, I need a new dataid for each defect, but the form only updates the versions whenever you edit it. Each time I enter a new defect into the form, it keeps the dataid the same and assigns a new version number. I need it to assign a new dataid. How do I go about doing this? Do I need a worklow?Kristy

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Bhupinder_Singh

Message from Bhupinder Singh <bsingh@opentext.com> via eLink

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What if you flagged the form as a stationary pad (from the properties, specific page if I recall) ?

- Bhupinder

From: eLink Discussion: Development Discussion [mailto:development@elinkkc.opentext.com]
Sent: Thursday, October 29, 2009 11:55 AM
To: eLink Recipient
Subject: How to get a new dataid to be created when you update a field in a form

How to get a new dataid to be created when you update a field in a form

Posted by kristyshen (Shen, Kristy) on 2009/10/29 11:49

Hi:

I'm trying to make a system to track bugs reported during our development cycle.

I have created a Defects table, and a form that you can fill in to populate that table. However, I need a new dataid for each defect, but the form only updates the versions whenever you edit it.

Each time I enter a new defect into the form, it keeps the dataid the same and assigns a new version number. I need it to assign a new dataid. How do I go about doing this? Do I need a worklow?

Kristy

Kristy_Shen

hi Bhupinder:Thanks for you help. After I checked off the stationary pad, I tried to add a new defect on the form, but when i click Apply, it goes to a page to create another form. is this expected behaviour? Is it going to genenate a new form each time?

Bhupinder_Singh

Message from Bhupinder Singh <bsingh@opentext.com> via eLink

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The behaviour _might_ vary, depending on the revision and submission mechanism for the form (it's been quite a while since I used the feature myself).

As far as I know, the only way to get a new dataID would be to generate a new form each time, and the stationary pad provides for that option. For details on the stationary pad mechanism, see pages 37-39 of the "Livelink ECM - Forms Designers Guide" accessed via the following link:

https://knowledge.opentext.com/knowledge/llisapi.dll/properties/13681657

The overview on page 37 indicates:

"If you know that there are certain Form fields that contain identical data for many users, you can lock in that data by saving the Form as a stationery pad. Livelink users can access a stationery pad like any Form, but they need only complete the fields that require values specific to them. When users have filled in the stationery pad, Livelink prompts them to save their data as a new copy of the Form in a different location.Note: You cannot use a stationery pad if the revision mechanism is set to <None\>.You control the stationery pad property for a Form on its Specific Info page. Only users with Administer permission for the Form can configure it as a stationery pad. After a Form is configured as a stationery pad, users with Edit Stationery Data permission can modify the default data on a stationery pad. When you select the Stationery Pad check box on the Form's Specific Info page and click the Update button to convert a Form into a stationery pad, Livelink stores the previously entered data with that stationery pad. Users can fill in additional data and save the Form with a new name to an alternate location." - Bhupinder

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Bhupinder Singh, B.Math, B.Ed.
Senior Systems Analyst, Information Technology
Open Text, Waterloo, Ontario, Canada
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From: eLink Discussion: Development Discussion [mailto:development@elinkkc.opentext.com]
Sent: Thursday, October 29, 2009 4:08 PM
To: eLink Recipient
Subject: new dataid

new dataid		Posted by kristyshen (Shen, Kristy) on 2009/10/29 16:03
In reply to: RE How to get a new dataid to be created when you update a field in a form		Posted by bsingh (Singh, Bhupinder) on 2009/10/29 12:00

hi Bhupinder:

Thanks for you help. After I checked off the stationary pad, I tried to add a new defect on the form, but when i click Apply, it goes to a page to create another form. is this expected behaviour? Is it going to genenate a new form each time?

Kristy_Shen

Hi Bhupinder:Thank you so much for getting all that information for me. You are truly a star!I think having it generate a new form is fine for us. The only annoying thing is that everytime it generates the new form from the base form, the user needs to put in the form name. Is there anyway I can get it to bypass this page, and just automatically create and open the form without making the user click Apply to create it?Thanks so much Bhupinder! You've been so helpful to me :)Kristy

Bhupinder_Singh

Message from Bhupinder Singh <bsingh@opentext.com> via eLink

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This is where I'm hoping the developer-type users subscribing to this discussion might be able to offer assistance. Unfortunately, I'm not aware of a way, out of the box, to bypass the form creation page.

- Bhupinder

From: eLink Discussion: Development Discussion [mailto:development@elinkkc.opentext.com]
Sent: Friday, October 30, 2009 3:04 PM
To: eLink Recipient
Subject: Stationary pad

Stationary pad		Posted by kristyshen (Shen, Kristy) on 2009/10/30 15:00
In reply to: RE new dataid		Posted by bsingh (Singh, Bhupinder) on 2009/10/30 10:19

Hi Bhupinder:

Thank you so much for getting all that information for me. You are truly a star!

I think having it generate a new form is fine for us. The only annoying thing is that everytime it generates the new form from the base form, the user needs to put in the form name.
Is there anyway I can get it to bypass this page, and just automatically create and open the form without making the user click Apply to create it?

Thanks so much Bhupinder! You've been so helpful to me

Kristy