GOS Attachments to OpenText xECM Workspace?

Nitesh harjai · 2025-05-05T14:49:13+00:00

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Hi Developer Team,

I have a use case where I need to move attachments added via the GOS (Generic Object Services) menu in SAP to the OpenText xECM system.

For example, when a user creates a Purchase Requisition (PR) using transaction ME51N, they may attach a document using the “Create Attachment” option in the GOS menu before saving the PR. At this point, the OpenText xECM business content window is disabled, as the PR has not yet been saved.

In our current setup, the business workspace in xECM is triggered after the PR is saved, based on specific business object events. So once the user saves the PR, a "create" event is triggered, and the corresponding workspace is created in xECM.

The business requirement is that any attachments added via GOS before saving the PR should be automatically transferred to the newly created xECM workspace, once the PR is saved.

Currently, these attachments are stored in the S/4HANA database. I am looking for a backend solution (e.g., via ABAP) to read these attachment details from the relevant SAP tables and pass them into the xECM workspace during or immediately after the PR is saved.

Please note:
Users are not willing to use ME52N to attach documents after saving the PR, nor are they willing to save the PR first and then attach documents via the xECM business content window. They want to attach documents during creation via ME51N and have those carried over automatically to xECM.

I would appreciate your suggestions or any technical approach to retrieve and transfer these attachments using backend logic.

Thanks,
Nitesh

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Dmitrii Smirnov

Hi, Nitesh! You have very interesting case!

Can you please explain, those attachements, if they're now in SAP Database, they're not Archivelink entities, right? They should be KPro or SAP Office items, which are located in DB table via Storage Category. Is this like that?

Once SAP PR is being saved, it has BO Number and BWS created automatically with event. Why you don't want to use the same logic to take out all existing KPro attachments from DB and push them into xECM BWS with OpenText API?

Dima.

Nitesh harjai

Hi Dima,

Currently all the data is storing in create attachment and it belongs to Sap database.

How can i achieve this ? suppose change doc object for me51n is banfn once banfn triggers i will get the event entry and based on that PR workspace will get created in Opentext xECM system.

Now should i handled this one in ABAP class ? Against this event banfn?

Thanks

Nitesh